Org. Setting and Reporting
This post is located in the Division of Administration / Protocol,Travel & Transport Services Section (DOA-PTTSS) of the United Nations Economic Commission for Africa (UNECA). The incumbent will work under the direct supervision of the Supervisor of Transport sub-unit and overall guidance of the Chief of Protocol,Travel & Transport Services Section.
Within delegated authority, the Transport Assistant will be responsible for the following duties:
I) Administrative Duties- Assists in the preparation and compilation of reports of the Sub-unit;- Handles and processes with Ministry of Foreign Affairs, Transport and Custom’s authority all matters related to driving licenses and ownership transfer of vehicles of international staffs;- Prepares memo, letters and note verbals in relation to the above processes;- Assists drivers in the preparation of overtime, accident claims and other reports;- Processes and obtains on behalf of ECA staff: UN number plates, driver’s licenses, vehicles insurance and roadworthiness certificates;- Processes documents with local police authorities on loss of driving license, ownership booklet and plates;- Negotiates on matters relating to renewal of driving licenses, ownership transfer of vehicles, insurance policies, insurance claims and road worthiness inspection. – Maintains office records and establishes reference files on various subjects for the Sub-Unit;- Maintain log books and records on assigned vehicles;- Processes requests for office supplies;- Follows up on all requests, vehicle related permits and documents with various Ethiopian transport authorities;II) General Support Activities: – Provides backstopping for ECA conferences by the operation of shuttle and courier services during large conferences;- Arranges and oversees roadworthiness tests for official vehicles;- Drives for ECA officials, other visiting UN staff and visitors;- Collection from and delivery of pouches to the airport, delivery of equipment for maintenance and repair; delivery of miscellaneous document to embassies, government offices and other locations;- Assists in the execution of technical evaluations for requisitions;- Alerts supervisors to impending changes to transport rules and regulations by virtue of contacts maintained with the transport authorities.- Delivery and collection of survey data from hotels, restaurants and other establishments from which the Secretariat requires price, rates and other data periodically. Collection of quotations from vendors and suppliers, delivery of purchase orders to suppliers and delivery of goods to the ECA;- Provides transportation for organized ECA groups in and near Addis Ababa;- Alerts the supervisor to impending changes to transport rules and regulations by the virtue contacts maintained with the transport offices.- Provides transportation for VIPs, ministers of foreign governments and other high-ranking guests of the secretariat during their stay in Ethiopia. – Briefs and provides information to conference delegates and high ranking officials on request on areas such as: local tourist attractions and other places of interest and general information about the country , as well as hotel rates and historical information on Ethiopia and Addis Ababa, the organization and structure of the ECA, and any other information requested by the guest.III) Other- Gives advice on vehicle’s conditions, maintenance requirements and rules in relation to Road Transport Authority- Perform other duties as may be assigned.
Professionalism: Extensive knowledge of logistics and fleet management and control guidelines, directives and procedures. Ability to develop, maintain and operate logistical and fleet management control systems. Ability to delivers outputs for which one has responsibility within prescribed time, cost and quality standards in compliance with organizational regulations and rules.
Client Orientation: considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.Teamwork: Excellent interpersonal skills; ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
At least five years of experience in the area of transport or logistics is required.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
The assessment method for this Job Opening is a simulation exercise and competency based interview.
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Passing the Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Economic Commission for Africa. Candidates who are short-listed to be considered for this position will be contacted by the recruiter to be scheduled to sit for the ASAT at a later date.Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.