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Temporary Office Administrator – British Embassy

Job Overview

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The British Embassy is looking for qualified applicants for the following open position.

Job Title:  

Temporary Office Administrator

Job Overview:                             

Job Type: Full Time

Salary: Company’s Scale

Place of Work: Addis Ababa, Ethiopia.

Job Position:                                

Temporary Office Administrator

Duties:

  • Generate and manage purchase orders accurately and on time. Ensuring all supporting documents for creating purchase orders are provided
  • Collection of invoices and cash receipt vouchers from vendors and submission to finance for payment processing and VAT refund return  preparation
  • For hotel, Flight, grant, and consultancy services follow-up invoices and other supportive documents from project officers
  • Collaborate with internal stakeholders to understand procurement needs and specifications.
  • Ensure compliance with organizational procurement policies and guidelines
  • Coordinate goods receiving activities to verify the receipt of ordered items.
  • Collaborate with relevant departments to confirm the quality and quantity of received goods.
  • Establish and maintain strong relationships with vendors.
  • Communicate with vendors to clarify specifications, negotiate terms, and resolve any issues.
  • Conduct regular performance evaluations of vendors to ensure quality and reliability
  • Monitor and track the status of open orders with vendors.
  • Communicate proactively with vendors to obtain order status updates.
  • Address any delays or issues in collaboration with vendors to ensure timely deliveries
  • Ensure all procurement activities adhere to relevant laws, regulations, and organizational policies.
  • Provide input on cost-saving initiatives and negotiate favorable terms with vendors.

  • Prepare monthly/quarterly/yearly returns to local authorities (includes filing and following up of VAT from authorities, preparation, submission, and payment of tax and pension returns to the Revenue’s Authority)
  • Incordingation of operation and program colleagues Ensure open Purchase Orders are closed on time and also make sure there are no instances of late Purchase orders and late payments. closure.

Job Requirement:                       

Qualification:

Education: 

  • First Degree in Business Administration, Supply Chain Management, or related fields.

Experience:

  • 2 years of work experience.
  • Experience working in the NGO sector.
  • Experience working with SAP.

Skills:

  • Computer Skills: knowledge of Outlook, Word, and Excel.

  How to Apply

Interested applicants, who fulfill the above requirement, can submit their CV, copies of relevant documents and Application to: Click Here

Deadline: 15, February, 2024.

  • This job has expired!
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