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Secretary,Reception & Admin Assistant

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SMEC International PTY LTD is looking for qualified applicants for the following open position


  • Salary:Negotiable

Job Title

Secretary,Reception & Admin Assistant

Job Requirement

Duties and Responsibilities include but not limited

  • Manage all secretarial works and Filling as BMS requirements
  • Maintaining an effective filling system and safe keeping of confidential documents
  • Maintain an effective register for all incoming and outgoing letters and reports
  • Maintain the departmental diary i.e arranging appointment appointments and meetings
  • Undertake Secretarial work i.e printing ;binding and submission of reports as directed by the Country Manager & assistant country manager
  • Coordinating in Logistical Preparations for workshops and meetings
  • Responsible for travel and hotel reservation for staff/visitors/workshop
    Facilitate procurement of office supplies in discussion with CM and FM necessary
    maintaining general office appearance ,Cleanliness and Tidiness of Office premises
  • Prepare and process Stationery and materials requisition
  • Manage Hotel/Gusethouse accommodation for expatriate and SMEC Management staff
  • Coordinate transport allocation and control fuel consumption
  • Maintaining the Organizations inventory
  • Manage Domestic travel for project staffs
  • To Maintain an asset register for the Country office and Project Offices
  • Manage Document Scanning (as required) and store in appropriate electronic file/folder
  • Reception,Answering office telephone and communicating messages on time
  • Admin support the project staff as and when instructed by the Country Manager & Assistance Country manager
  • To maintain an asset register for the Country Office and Project offices
  • To assist Management to Implement BMS and QC Procedure
  • Manage and supervise attendance register
  • Manage visitors and organize and oversee the schedule of meetings
  • Maintain Cleanliness and tidiness of Office premises
  • Prepare and process stationery and material requisition
  • Any other duties as assigned from time to time by country Manager, Assistance Country Manager & Finance and Office admin Manager .

Required Knowledge ,experience ,skills and abilities 

BA Degree on secretarial Science or similar ,At least 5 years’ experience in similar positions, strong Business Orientation ,Fluent in English ,Computer Skills(Microsoft Office ,Outlook.etc) Good reporting and writing skills,communication and PR Skills proactive ,result-Oriented and accountable team player

NB:Only shortlisted candidates shall be  contacted

Start date:ASAP

 How to apply

Candidates should apply by sending

  1. A motivation letter
  2. An updated CV and
  3. Names and contact details of at least two professional referees

Only applicants who meet the above requirement are invited to send their application and CV’s to SMEC through the following e-mail address.

E-mail: or

Deadline:September 24,2021


  • This job has expired!

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