Secretary,Reception & Admin Assistant
Job Overview
SMEC International PTY LTD is looking for qualified applicants for the following open position
JOB OVERVIEW
- Salary:Negotiable
Job Title
Secretary,Reception & Admin Assistant
Job Requirement
Duties and Responsibilities include but not limited
- Manage all secretarial works and Filling as BMS requirements
- Maintaining an effective filling system and safe keeping of confidential documents
- Maintain an effective register for all incoming and outgoing letters and reports
- Maintain the departmental diary i.e arranging appointment appointments and meetings
- Undertake Secretarial work i.e printing ;binding and submission of reports as directed by the Country Manager & assistant country manager
- Coordinating in Logistical Preparations for workshops and meetings
- Responsible for travel and hotel reservation for staff/visitors/workshop
Facilitate procurement of office supplies in discussion with CM and FM necessary
maintaining general office appearance ,Cleanliness and Tidiness of Office premises - Prepare and process Stationery and materials requisition
- Manage Hotel/Gusethouse accommodation for expatriate and SMEC Management staff
- Coordinate transport allocation and control fuel consumption
- Maintaining the Organizations inventory
- Manage Domestic travel for project staffs
- To Maintain an asset register for the Country office and Project Offices
- Manage Document Scanning (as required) and store in appropriate electronic file/folder
- Reception,Answering office telephone and communicating messages on time
- Admin support the project staff as and when instructed by the Country Manager & Assistance Country manager
- To maintain an asset register for the Country Office and Project offices
- To assist Management to Implement BMS and QC Procedure
- Manage and supervise attendance register
- Manage visitors and organize and oversee the schedule of meetings
- Maintain Cleanliness and tidiness of Office premises
- Prepare and process stationery and material requisition
- Any other duties as assigned from time to time by country Manager, Assistance Country Manager & Finance and Office admin Manager .
Required Knowledge ,experience ,skills and abilities
BA Degree on secretarial Science or similar ,At least 5 years’ experience in similar positions, strong Business Orientation ,Fluent in English ,Computer Skills(Microsoft Office ,Outlook.etc) Good reporting and writing skills,communication and PR Skills proactive ,result-Oriented and accountable team player
NB:Only shortlisted candidates shall be contacted
Start date:ASAP
How to apply
Candidates should apply by sending
- A motivation letter
- An updated CV and
- Names and contact details of at least two professional referees
Only applicants who meet the above requirement are invited to send their application and CV’s to SMEC through the following e-mail address.
E-mail: Tseagye.Borse@smec.com or Netsanet.Gebrekidan@smec.com
Deadline:September 24,2021