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Secretary / Cashier 322 views


Posted by:

Ethiopian Catholic Church Social and Development Commission (ECC-SDCO)

Location:

Nekemte, Ethiopia 

Category/Specialization:

Accounting-Finance, Admin-Clerical-Secretarial, Management

Employment Type:

Full time

Job Views:

28

Posted:

01.30.2020

Closing Date:

02.04.2020

Salary:

Please do not accept payment requests at any of the recruitment phases!

Job Description:

Ethiopian Catholic Church Social and Development Commission (ECC-SDCO) responds to need-based demands of the Ethiopian People in the fields of social and development. The Church is committed to promote integral human development through its programs. Through the Commission’s branch offices we implement projects in the country often extending into areas where few other organizations operate at a community and national level to provide health, education and community development programs with special attention to the poorest of the poor, the neglected and most vulnerable groups in all regions of Ethiopia. In general, the Church is guided by the principles of local collaboration and international cooperation. Ethiopian Catholic Church, net-works with different NGOs and Civil Society Organizations.

With the fund obtained from European Commission, the Enhancing Job Opportunities and Employability for Youth and Women (EnJOY) Project will be implemented in two woredas of Oromia Regional National States by Ethiopian Catholic Church Social and Development Commission through its branch office at Nekemte. For the implementation of the above described project ECCSDCO would like to recruit the following lists of human power.

Job Title: Secretary / Cashier
Duration: 1 year (with possibility of extension)
Duty Station: Nekemte
Salary: As per the scale of the organization

JOB PURPOSE: The Secretary Cashier is to assist Project Management, Field Personnel and Accounting Management to ensure invoicing on project is handled in an accurate, efficient and professional manner.
REPORTING LINES: The Secretary / Cashier will report to Filed Office Project Coordinator.
Key Responsibilities:

  • Provide support the staff in all hardware, software, and communication.
  • Assist program staff as needed in the planning and implementation of events, trainings, workshops, review meetings and seminars including organizing logistics and travel arrangements, hotel reservation, ensuring the delivery of invitations…. etc
  • Ensure that training and participant information is collected for each event including attendance sheet.
  • Receive, screen, log and route all program related correspondence and maintain an effective follow up system.
  • Assist in coordinating external and internal meetings; including the recording of minutes and/or trucking action points and assist project team in compiling report and follow up on implementation of meeting deliberations.
  • Maintain up-to date lists of names and addresses of partner organizations, officials and personnel’s of relevant government partners.
  • Develop and maintain excellent relationships with colleagues and other partner organization
  • Properly documenting letters (incoming, outgoing)
  • Administering and controlling use of approved budget for the project.
  • Carrying out budget utilization comparison periodically as per the directives and controlling expenditures against budget.
  • Checking appropriateness of requests for payment before passing for approval.
  • Preparing payment vouchers for approval of concerned official.
  • Coding transaction documents and recording entries in proper accounts.
  • Administering petty cash and effects authorized payments
  • Keeping record of amounts received and paid, reconciles cash at hand with recorded balance.
  • Facilitating the auditing of accounts by internal and external auditors.
  • Follow up of daily cash position.
Other:
  • Respect for ECC-SDCO Code of Conduct and its Human Resource Management Policy
  • Other duties as assigned by the by the project field Coordinator and the project management team
SKILLS AND COMPETENCIES:
  • BA Degree in Accounting, Secretary Services or Management with at least 2 years experiences in NGOs;
  • Excellent micro-soft office skills
  • Strong communication and interpersonal skills
  • Flexible pro-active starter
  • Ability to work well as an individual and in a team
  • Ability to manage an unpredictable workload in a challenging environment
  • Belief in Ethiopian Catholic Church Mission and Vision
Languages: Fluency in spoken English, Oromiffa and Amharic, clear and concise reporting in English is strongly preferred.

How To Apply:

Interested and qualified applicant can send not more than three pages of their CVs with one page of cover letter until Feb 04, 2020 to Ethiopian Catholic Church Social and Development Commission (ECC-SDCO) Head Office, Piasa next to Cathedral School, 2nd Floor, Room No. 25 and Ethiopian Catholic Church Social and Development Commission Coordinating Branch Office of Nekemte, Nekemte Town Kebele 07, Melese Haile Road 2 Floor. Or through our email address: ecc.sdco@gmail.com
Note:
Contact Address: Addis Ababa: Tel 01 11573675/0911726096 and Nekemte: 0576611527/0936008901
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