UNHCR is looking for qualified and competent applicant for the following position:

Job Title: Registration Assistant, Asosa, Ethiopia – UNHCR

Eligible Applicants: This position is advertised open to Group 1, Group 2, if applicable,& and external applicants.

Duties and Qualifications: Registration Assistant

Organizational Setting and Work Relationships The Registration Assistant is a member of the registration team and is supervised by a more senior colleague who normally reports directly to the Registration Officer. The incumbent is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up and may provide interpretation and/or translation services in cases for which s/he has the required language competencies.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Conduct registration interviews in accordance with local SOPs and registration standards.
• Respond to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements.
• Maintain accurate and up-to date records and data related to all individual registration cases. dAdUwwj DmW5Bz
• Identify persons with specific needs and ensure timely referral to protection follow-up as required.
• Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation
• Act as interpreter and translator when needed.
• Refer cases to other units within the office and to implementing partners as necessary.
  Perform other related duties as required.
• Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level G4 – 1 year relevant experience with High School Diploma; or
• Bachelor or equivalent or higher
• Field(s) of Education Not applicable.
• Certificates and/or Licenses Social Sciences; Statistics; Mathematics; Information Technology; HCR Protection Lrng Prog; (Certificates and Licenses marked with an asterisk* are essential)
• Relevant Job Experience Essential Not specified.
• Desirable Experience in working with UNHCR proGres software.
• Functional Skills IT-Computer Literacy; (Functional Skills marked with an asterisk* are essential)
• Core Competencies Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation
• Managerial Competencies Not applicable.
• Cross-Functional Competencies Analytical Thinking Technological Awareness Planning and Organizing
• Language Requirements For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
• All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
• As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Position Competencies: Competencies as defined in Job Profile

Additional Information

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees). All applicants must be Nationals of the country and be locally recruited within the country of their employment. An eliminatory or complementary written test for shortlisted candidates may be conducted which will be followed by competency-based interview. Female candidates are encouraged to apply. Only shortlisted candidates will be contacted. See below for this postion’s Operational Context

The Registration Assistant is a member of the registration team and is supervised by a more senior colleague who normally reports directly to the Protection Officer. The incumbent is responsible for supporting all activities related to registration, which may also include functions related to reception, filing and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up and may provide interpretation and/or translation services in cases for which s/he has the required language competencies.

The Incumbent will be temporarily assigned to the Tsore Temporary Site which falls under the Sub-Office Assosa and supports protection delivery to over 22,000 refugees from Sudan and South Sudan who have been relocated from Gure Shembola and Tongo refugee camps to Tsore in the Benishangul Gumuz Region.

He/she should be ready to relocate to Tongo if the population of concern relocates to Tongo, Benishangul Gumuz. The candidate should be flexible to work in a camp/ settlement of diverse context and should be ready to work long hours. He/She should be neutral when it comes to religious beliefs as the population of concern is of both Muslim and Christian faiths.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.