Purchaser and Liaison Assistant

Internal I External Vacancy Announcement Ethiopian Public Health Association would like to hire competent personnel
POSITION TITLE     Purchaser and Liaison Assistant

DEPARTMENT        Finance & Administration

REPORTS TO           Procurement and Logistics Officer

 

  1. JOB SUMMARY

The Purchaser and Liaison is responsible for effecting procurement in timely and cost effective manner and in compliance with EPHA’s procurement policies and procedures. She/he facilitates workshop and training venues, processes visa, collects and confirms air tickets, for EPHA employee’s and guests.

 

  1. RESPONSIBILITIES AND TASKS

Job Responsibility #1: Procurement

  • Receives approved requisitions from Finance and Admin Director and makes contacts with suppliers;
  • Checks that all purchase requests directed to her/him are approved by the designated authority and are included in the budget of the organization;
  • Prepares requests for payment, pays to suppliers, and collects goods after checking that it is in compliance to the predetermined specifications;
  • Collects invoices for paid amounts and collected good and checks for correctness;
  • Delivers goods to store against Good Receiving Notes that is in perfect compliance to the original specification on the Purchase Request, Purchase Order and the Invoice;
  • Submits the Goods Receiving Note, Invoices and all other relevant documents to the Finance and Admin unit and settles the account;
  • Registers all purchase details of each purchase on purchase register book and updates it regularly;
  • Ensures that purchases are made in the best interest of EPHA.

Job Responsibility #2: Liaising

  • Processes visa, collects and confirms air tickets, for EPHA employee’s and guests;
  • Facilitates activities such as customs clearance and travel documents of EPHA;
  • Settles the organization’s utility expenses and various insurance payments;
  • Facilitates the reservation for workshop and training venue organized by EPHA.

Job Responsibility #3: Others

  • Prepares and submits to the supervisor periodic report on the activities performed;
  • Performs all other related duties as instructed by the Procurement and Logistics Officer.

III. QUALIFICATION

  1. A) EDUCATION/TRAINING
  • BA Degree or College Diploma in Supplies Management, Management, Accounting
  1. B) EXPERIENCE
  • A minimum of 4 years’ experience in Purchasing & Liaising for Degree and 6 years for Diploma

C). Technical and Other Skills:

  • Good organizational and communication skills
  • Trust worthy and reliable
  • Must have 3rd Grade Driving License with over 4 years of experience
  • Willing to work under pressure
  • Knowledge of computer software: MS Word, Excel
  • Language Proficiency: Good command in English

No. of Position: One

Salary: Negotiable

Duty Station: Addis Ababa

Report to: Procurement and Logistic Officer

Duration of Employment: One year with possibility of extension


Deadline: June 15, 2017

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