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Office Manager/HR Assistant

Job Overview

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Population Media Center Ethiopia Office (PMC E) is looking for qualified applicants for the following open position

JOB OVERVIEW

  • Salary:As Per the Company Scale

Job Title

Office Manager/HR Assistant

Job Requirement

Responsibilities:

HR Assistance

  • Maintaining and managing in all aspects of human resources departmental files:
  • Providing Computer-generated reports as requested by the Resident Representatives
  • Aiding in the recruitment process for vacant positions to include ad placement, interview Scheduling, applicant correspondence, and reference Checks.
  • Preparing ,Proofreading, formatting and processing human resources documents such as letters ,memos, training calendars and materials, agendas, reports, statistical Charts ,labels, forms and examinations, rough drafts, recordings or verbal instruction
  • Ensuring the field Operating employment manual (FOEM) is properly implemented by keeping the necessary track records
  • Compiling and maintaining records, and preparing reports.

Administration

Provide administrative support which includes, but is not limited to the following:

  • Assists with day to day administration of contracts between the PMC and external contractors services
  • Maintaining and managing project documents and other departmental files
  • Monitoring the administrative Office budget
  • Processing bills for payment
  • Maintaining Current staff listings and all contact information
  • Responsible for keeping up with daily international communication: internet and E-mail transmission/reception, fax sending/receiving, and file maintenance. Handling incoming/ Outgoing mail Shipments
  • Updating automated Office equipment and maintenance

Office Assistance

Provides Office assistance as required to include the following:

  • Supervise and Coordinate logistics/Transport, Store and other support staff as shown on PMC structure
  • Oversee Office equipment and supplies
  • Take minutes during high level meetings, Staff meeting and hiring process
  • Keep track record of outside Vendors when necessary and maintaining relationships with vendors
  • Act as liaison with the leaser on building management issues

Qualifications:

  • BA in Administrative Service Management degree form recognized University with diploma form Addis Ababa University School of Commercial
  • Ten Years of experience related to Office management at senor level and preferably NGO environment.
  • Ability to work on multiple tasks and work under pressure
  • Capable of working independently with limited Supervision Self-Starter, takes initiative, detail  oriented
  • Excellent oral and written Communication skills in English, Office Computer skills in English, Office Computer Skills and Software applications(IT know how plus)
  • Good interpersonal communication skills previous experiences as Executive Secretary or Executive Assistance Position

How to apply

Please apply Online through the following Email address geremew1974@gmail.com

Deadline:Janauary 18,2021

 

 

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