POSITION TITLE: Medical Assistant
OPENING DATE: June 24, 2016
CLOSING DATE: July 9, 2016
WORK HOURS: Full-time: 40 hours/week
ELIGIBILITY: Ethiopian Nationals are eligible to apply
SALARY: Base Annual Salary: USD $11,617 to be paid in ET Birr
The United States Peace Corps / Ethiopia is seeking to employ a Medical Assistant for its office in Addis Ababa.
The Medical Assistant (MA) performs a variety of clinical and administrative duties in support of the health unit. The MA reports to the Country Director (CD) for administrative issues and works under the direction of the Peace Corps Medical Officer (PCMO).
The MA is responsible for providing administrative support and, to the extent credentialed, clinical support, including but not limited to; working as the health unit receptionist, actively assisting the PCMO in clinical procedures (*), screening phone calls, taking messages, maintaining records of all international phone calls and faxes, coordinating requests, medical appointments, distribution of medicines to PCVs (includes Peace Corps Trainees and Response Volunteers) under PCMO oversight, and other clerical and administrative functions in support of the PCMO(s).
(*) Clinical duties will be performed as approved by the Medical Director/Chief of Clinical Programs, Volunteer Support, with clinical oversight by the PCMO.
M AJOR DUTIES AND RESPONSIBILITIES
Support to the Health Unit
The MA coordinates responsibilities directly with the PCMO. Must adhere to confidentiality regarding PCVs medical issues and possess excellent interpersonal skills.
I. Clinical Support
- Serves as chaperone.
- Responsible for sterilization of equipment.
- Responsible for follow up on results and consultation forms from medical service providers. Ensure this information is relayed to the PCMO for review.
- Conducts follow up with laboratories when results are not received. Files all results in corresponding medical charts when requested by the PCMOs. Coordinates with support staff to retrieve PCV laboratory results and delivers PCV laboratory samples to ensure smooth processing of required tests.
- Performs clinical privileges as approved by the Medical Director/Chief of Clinical Programs
II. Administrative Support
- Screens office phone calls and takes messages when PCMO is unavailable.
- Places and returns telephone calls in the health unit, including scheduling, modifying, and canceling appointments in coordination with PCVs, PCMO and other personnel, such as clinicians and laboratories.
- Drafts correspondence such as letters, memos, fax covers, etc. at the request of the clinical staff to PCVs, laboratories, hospitals, etc.
- Routes incoming correspondence to PCMO, stamps and files routine correspondence.
- Prepares mailings, including laboratory samples and medical supplies to be sent to PCVs, training sites and other destinations and forwards them to the appropriate administrative staff for mailing by courier or ground transportation.
- Responsible for photocopying for the health unit.
- Responsible for requesting office supplies and materials for use at the health unit.
- Regularly updates the list of medical facilities and medical service providers under the instruction and oversight by PCMO.
- Assists PCMO in reviewing the PCV handbook in the areas corresponding to medical information given to PCVs during Pre-Service Training (PST). Updates medical facilities and medical providers’ addresses, contact information, and any other information required in this Handbook.
- Manages the medical library in the health unit. Maintains a detailed list of all books and media materials such as CDs, DVDs, etc.
- Responsible for the reception, registration, and filing of all medical bills submitted by PCVs and local medical service providers. Submits bills to PCMO for approval, verifying name of Volunteer, date of services rendered, and that services were requested by PCMO.
III. Medical Supply Duties
- Ensures an adequate supply of disposable materials, maintains inventory within the medical unit, and keeps PCMO informed.
- Responsible for updating medical inventory when medication/supplies are delivered:
- Routinely informs the Medical Supply Inventory Control Clerk (MSICC)/General Services Manager (GSM) of any updates or modifications to the medical supply inventory in order to maintain the Medical Inventory Workbook.
- Keeps an accurate control of the expiration dates of all medicines and alerts the PCMO of upcoming expired medications.
- Upon receipt of ordered medicines, medical kits, and vaccines by Acceptance Point Clerk (APC) ensures their transfer to the health unit by the APC.
- Responsible for organization and re-shelving.
- Drafts and prepares orders for supplies based on needs, historical data, and inventory availability. Collaborates with the PCMO to order medical supplies from PC/HQ.
- Prints completed form and files with all completed PL 2006 forms according to fiscal year. Assists medical staff in the monitoring of the medical supplies budget. Files a copy of each transfer form from APC to the health unit in accordance with the corresponding order.
IV. Other Duties
- Attends staff meetings, in-service trainings, and retreats when indicated.
- Understands and complies with Peace Corps safety and security policies and procedures.
- Complies with Peace Corps code of ethics.
- Files all documents produced by the position in accordance with the Peace Corps rules and regulations.
- Performs other assignments considered as necessary by the supervisor.
QUAL IFICATIONS REQ UIRED FOR EFFECTIVE P ERFORMANCE
- (1) Successful completion of a nursing school (technical/university degree), general medical school, medical assistant program, and valid registered clinical licensure/diploma or,
(2) Applicable knowledge and experience obtained through on-the-job training or under the direct guidance of a provider (supporting documentation must be submitted).
- Two years progressively responsible related experience with knowledge of administrative medical duties related to health services. Clerical and secretarial experience desirable.
- English fluency required.
- Basic knowledge of administration of health units/facilities, including procurement of medical supplies and inventory control.
- Knowledge of Microsoft Office programs (Word, Power Point, Access, Outlook, and Excel
To Apply See Below: