Logistics & Administration Officer (National Position)
Norwegian Refugee Council is looking for qualified applicants for the following open position.
Job Title: Driver
Employer: Norwegian Refugee Council
Title: Logistics & Administration Officer (National Position)
Duties and responsibilities
Implement and train staff in NRC’s logistics policies and procedures at office level
Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in -procurement, vehicle management, asset management)
Training and development of logistics team at office level
Ensure safe and efficient transport of staff and materials/goods
Prepare, check and share plans, records and reports as required (e.g. status reports, inventory lists)
Implement a filing system/archives according to procedures
Supervision of works for payment satisfaction
Conduct spot checks
Conduct periodic stock countsSpecific responsibilities:Fleet Management
Ensuring maximum fleet efficiency and effectiveness through planned resources allocation and maintenance in accordance to NRC transport guidelines and manufactures recommendations.
Ensuring that all NRC transport is handled within the NRC policies, and that a monthly car pool report is produced, with full analysis of fuel consumption and maintenance issues to manage the fleet in the most cost effective way
Ensuring maximum availability and implementation control mechanisms for all logistical assets (generators, vehicles)
Compiling the monthly transport report, and analyzing monthly maintenance costs, and fuel consumption, using the report to make recommendations on vehicle status, and overall fleet planning.
Ensuring that the Fleet Management System (FMS) is up to date and generate the required reports and ensure necessary management action and follow-up as required.
Ensure contracts for vehicle hires are active and professionally managed, in coordination with management.
Ensure vehicles hired are in a sound working condition and transport needs for staffs are met.
Install communication system (telephone and e-mail) for NRC and keep it maintained
Establishing and maintaining a system to ensure that minimum stocks are held for spare parts to reduce service and repair lead time, in coordination with stores staff
Ensuring that NRC transport teams meet all project needsWarehousing and Asset Management
Ensuring that all items moving through stores are handled in accordance with NRC policies and procedures, in a timely and efficient manner. Establishment, operation and control of warehouse management and stock inventory in accordance to NRC warehouse guidelines
Ensuring that an accurate monthly stock report is produced and shared with all projects to facilitate the use of items in stock and accurate monthly asset register is produced and shared with all projects to facilitate donor reporting and tracking of assets
Record and maintain asset list for all the equipment, computers, furniture, vehicles etc. Regularly update inventory list of all NRC equipment (office and residences)
Ensuring that all maintenance needs are met in a timely manner, with high quality works.
Bachelor’s Degree in Logistics, Business Administration, Commerce, Finance or Accounting
Minimum of 3 years’ relevant experience
2 year of INGO experience is a plus
Experience from working as a Logistics Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Some knowledge of EnglishContext/ Specific skills, knowledge and experience:
Knowledge of the local context
Excellent interpersonal, written and verbal communication skills. Strict attention to policy and practice detail
Planning and delivering results
Empowering and building trust
Communicating with impact and respect
We can offer
Contract period: four months with possibilities of extension
Salary/benefits: According to NRC’s general directions
Duty station: Metekel/Kamashi with travel to the fields
HOW TO APPLY
To apply for the position – Please push the button “APPLY FOR THIS JOB” and don’t go through other way as your application may not get by the right person.