Finance and Administration Manager | Save the Children Ethiopia

Location: Addis Abeba, Ethiopia

Permanent – Full-Time

INTRODUCTION

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

ROLE PURPOSE:

The Finance and Administration Manager is responsible for overseeing project finances and other operational and administrative duties for a two-year contract funded by USAID which is designed to promote practical applications of livelihoods information in aiding the decision-making process, both on the emergency response and development planning sides, and building capacity for Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA) in Ethiopia. The Manager will supervise all contract management and reporting on program performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports. This Manager-level position is a key position on this program team and will report directly to the Chief of Party. The position will be based in Addis Ababa, but will require periodic travel across the region and program areas. The Manager will also need to maintain consistent coordination and teamwork with other senior positions and individuals working on this program as well as under the guidance of the COTR.

SCOPE OF ROLE:

Reports to: Chief of Party

Dimensions: Save the Children works in 40 regions in Ethiopia with a current staff complement ofapproximately 1800 staff and current expenditure of approximately $90+ million each year.

Staff directly reporting to this post: One. Administrative Assistant

KEY AREAS OF ACCOUNTABILITY

• Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected.; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively
• Ensure all financial plans, invoices, reports, and other documents are accurate, timely, and consistent with agency and USAID contract guidelines and regulations
• In close coordination with the finance/contracts staff, maintain and update all the financial documents (reports, plans) and ensure confidentiality of project financial information
• Review and consolidation of monthly financial reports for distribution to senior management
• Review and consolidation of monthly sub-office accounts and reports to ensure accuracy and to provide regular feedback to the senior leadership team
• Prepare any budget revisions and projections and respond to any questions
• Confirm availability of funds for all requests for payment or charges to contract
• Prepare quarterly reports, projections, and any other required donor submissions Review and submit reports to Save the Children headquarters
• Prepare a consolidated annual fiscal report, including a cumulative life of project report
• Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations
• Prepare and revise finance and operation guidelines in order that they adhere to SC requirements
• Ensuring compliance with contractual obligations and deliverables in line with USAID regulations and SC policies and procedures.
• Manage the reporting component of the award including collecting timesheets and reconciling them with the financial reports; oversee other administrative duties as needed
• Work closely with field office finance and administration staff to ensure compliance with project requirements and USAID contractual regulations.
• Actively participate in all award specific audit and donor assessments

Competencies

• Takes personal responsibility and holds others to account to deliver our ambitious goals for c continually improving own performance or that of the team/ organization

• Invests time and energy to actively develop self and others to help realize their full potential, and to b organization’s capability for the future.

• Applies the required technical and professional expertise to the highest standards; promotes and shar practice within and outside the organization.

• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

QUALIFICATIONS AND EXPERIENCE

Essential

• Bachelor’s degree in Accounting, Finance, Business Administration or other relevant field and a professional qualification in accounting desirable

• A minimum of 8 years of relevant progressive experience, out of which 3 years in managerial positions

• Experience in the management of programs funded by the U.S. Government, including experience managing finance for USAID-funded projects, or other donors is advantageous.

• Tertiary level qualification (Masters or Bachelor degree) is an asset

• In-depth knowledge of USAID financial management rules and regulations, contract experience required Excellent oral and written communication skills; Advanced skills in ICT are required

• Experience in supporting the development of organizational strategies, policies and guidelines Considerable experience in planning, organizing and implementing work objectives

• Strong knowledge and experience in Project Cycle Management and Risk Management Considerable experience in people Management

• Considerable experience in Budget Management

• Good skill in emotional intelligence and continuous self-learning Very good skill in influencing others and conflict management Fluency in English is required

• Qualified female candidates are highly encouraged to apply.

Desirable

• Demonstrated strong analytical, interpersonal and multi-tasking skills

• Excellent leadership skills and demonstrated ability to manage and work effectively in team situations Proven ability to prepare budgets, contract/sub-contracts and donor financial reports

• Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues

• Ability to travel to program locations within Ethiopia as needed Qualified female candidates are highly encouraged to apply

HOW TO APPLY

Interested applicants who meet the MINIMUM requirements should send the following through Ethiopia.recruitment@savethechildren.org on or before September 14, 2018

a.     A CV (not more than 3 pages)

b.     A cover letter (not more than one page)

c.     A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures during the recruitment process including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.