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Human Resources Officer 391 views

Human Resource and Recruitment


Career Level:
Junior Level (1+ – 2 years experience)
Employment Type:
Full time


Job Description

Job Summary

The HR Officer is responsible for handling all the HR activities in the site. He/She will assist line managers and employees to understand and implement HR policies and procedures.

Key Functions

Recruitment Management

  • Based on the standard set, edit the format for new Vacancies/JD’s received.
  • Post vacancies on appropriate venues.
  • Work with the hiring managers and General Service in preparing office space, computers and other relevant equipment’s before the arrival of the new staff.
  • Receive and compile applications received.
  • Prepare the CV summary of applications received.
  • Shortlist potential candidates and review final shortlist of hiring manager to insure it meets essential requirements for the position.
  • Prepare, schedule and facilitate interviews.
  • Attend interviews on behalf of HR Department.
  • Follow up and collect interview evaluation from interviewers.
  • Prepare summary of interview notes and evaluations.
  • Prepare and distribute follow up emails to candidates on the status of the recruitment (if they are shortlisted, rejected before or after interview and assessment).
  • Conduct reference check and forward the feedbacks to the hiring manager.
  • Prepare job offer letters, employment contracts and ensure that all staff filled out the required forms for employment.
  • Provide orientation on HR policies and procedures.
  • Work with supervisors in setting up individual orientation program for all newly hired staff.

Performance Cycle Management

  • Assist the HR Manager in getting completed evaluation on time and compiling relevant information from the performance evaluation.
  • Ensure all staff has specific roles and received performance evaluation as per the timeline.

Data Management and Documentation

  • Create staff database and keep track of all relevant staff information.
  • Maintain updated & secured staff information and personnel files.
  • Pension: ensure that each employee has completed all pension formalities and has obtained a pension ID card
  • Keeps and updates staff leave records (annual, sick, maternity, parental, etc.)
  • Ensure all staff has specific roles and received Job descriptions and attached on their file.
  • Proper documentation of performance evaluation results.

Training and Development

  • Assist in collecting external training providers and creating training database.
  • Identify training and development needs within the site.
  • Facilitate training activities within the site.

Compensation Management

  • Maintain updated annual leave tracking for all employees.
  • Prepare & compile payroll and overtime information and submit them to Finance on time.
  • Monitor contract expiry dates and renew contracts before it expires or process final payment according to the labor law.

Employee Relation

  • Advise Managers and Supervisors on staff management, managing employee relations and grievances.
  • Build culture of teamwork, commitment, and performance across all departments
  • Manage all other employee related-issues

Job Requirements


  • Strong personnel management experience.
  • Strong computer skills.
  • Ability to work under pressure and Meet competing deadlines.
  • Excellent oral and written communication skills

Education Qualifications and Requirement

  • BA degree in Management, Business Administration or Human Resource Management
  • Proven skills in administration and human resources management.


  • 1-2 year experience.

How to Apply


Please title your application with subject line: – “HR Officer-Gelan”

Only candidates meeting the required qualifications are invited to send their applications(Cover Letter) including a detailed CV through or


                        Women are highly encouraged to apply.

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