Job Summary

The HR Officer is responsible for handling all the HR activities in the site. He/She will assist line managers and employees to understand and implement HR policies and procedures.

Key Functions

Recruitment Management

• Based on the standard set, edit the format for new Vacancies/JD’s received.

• Post vacancies on appropriate venues.

• Work with the hiring managers and General Service in preparing office space, computers and other relevant equipment’s before the arrival of the new staff.

• Receive and compile applications received.

• Prepare the CV summary of applications received.

• Shortlist potential candidates and review final shortlist of hiring manager to insure it meets essential requirements for the position.

• Prepare, schedule and facilitate interviews.

• Attend interviews on behalf of HR Department.

• Follow up and collect interview evaluation from interviewers.

• Prepare summary of interview notes and evaluations.

• Prepare and distribute follow up emails to candidates on the status of the recruitment (if they are shortlisted, rejected before or after interview and assessment).

• Conduct reference check and forward the feedbacks to the hiring manager.

• Prepare job offer letters, employment contracts and ensure that all staff filled out the required forms for employment.

• Provide orientation on HR policies and procedures.

• Work with supervisors in setting up individual orientation program for all newly hired staff.

Performance Cycle Management

• Assist the HR Manager in getting completed evaluation on time and compiling relevant information from the performance evaluation.

• Ensure all staff has specific roles and received performance evaluation as per the timeline.

Data Management and Documentation

• Create staff database and keep track of all relevant staff information.

• Maintain updated & secured staff information and personnel files.

• Pension: ensure that each employee has completed all pension formalities and has obtained a pension ID card

• Keeps and updates staff leave records (annual, sick, maternity, parental, etc.)

• Ensure all staff has specific roles and received Job descriptions and attached on their file.

• Proper documentation of performance evaluation results.

Training and Development

• Assist in collecting external training providers and creating training database.

• Identify training and development needs within the site.

• Facilitate training activities within the site.

Compensation Management

• Maintain updated annual leave tracking for all employees.

• Prepare & compile payroll and overtime information and submit them to Finance on time.

• Monitor contract expiry dates and renew contracts before it expires or process final payment according to the labor law.

Employee Relation

• Advise Managers and Supervisors on staff management, managing employee relations and grievances.

• Build culture of teamwork, commitment, and performance across all departments

• Manage all other employee related-issues

Competences

• Strong personnel management experience.
• Strong computer skills.
• Ability to work under pressure and Meet competing deadlines.
• Excellent oral and written communication skills

Education Qualifications and Requirement

• BA degree in Management, Business Administration or Human Resource Management
• Proven skills in administration and human resources management.

Experience

• 1-2 year experience.