Human Resources and Admin Officer – Self Help Africa

Self Help Africa is looking for qualified applicants for the following open positions.

Job Title: 

Human Resources and Admin Officer

Job Overview:

Job Type: Full Time

Salary: Company’s Scale

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Place of Work: Addis Ababa ,Ethiopia

Job Position:

  1. Human Resources and Admin Officer

Responsibilities:

  • Supporting the development and implementation of HR initiatives and systems
  • Providing counselling on policies and procedures
  • Create and implement effective onboarding plans
  • Support the management of disciplinary and grievance issues
  • Maintenance of employee records according to policy and legal requirements through the electronic and hard copy of personnel files;
  • Updates and keeps staff records as per SHA format
  • Collects all relevant documents leading to the selection of staff, and files sequentially
  • Process staff leave requests in Salesforce, ensuring compliance to SHA regulations,
  • Complete all processing of pension scheme with relevant government offices starting from employee recruitment to termination or resignation.
  • Manages the talent acquisition process, which includes JD development, Posting, shortlisting, scheduling interviews, interviewing, and hiring of qualified job applicants.
  • Providing the necessary support for payroll requirements
  • Handles utility payments and other related matters
  • Liaises with governmental and non-governmental organisations in facilitating SHA communication
  • Draft circulars, reports, memoranda, minutes, and confidential letters
  • Prepare correspondence for the organisation
  • Respond to simple letters and oral queries
  • Liaise and update information with government stakeholders
  • Communicate official phone calls, meetings, and other engagements to Self Help Africa staff
  • Prepare special internal notices for posting, as required
  • Responsible for updating HR and other administrative data such as leave, timesheet, imprest etc. on Salesforce
  • Responsible for allocation of office space, equipment, and other facilities to new staff
  • Handles routine tasks using template formats or prior directives
  • Schedules appointments
  • Prepares itineraries for visitors to Self Help Africa in consultation with CMT
  • Receive/send incoming/outgoing correspondences and re-routes as instructed by Self Help Africa
  • Pre-number hard copies of all outgoing letters, messages, and faxes
  • Ensure that files of incoming/outgoing correspondences are maintained according to filing procedures of Self Help Africa
  • Ensure that messages and outgoing correspondences are dispatched by mail, hand, fax or e-mail
  • Prepare purchase requisitions for office supplies
  • Perform other duties as assigned by HOFA and the management team

Job Requirement:    

Qualification:

Education: 

  • BSc/BA Degree in human resources, business administration, social studies, or relevant field

Experience:

  • Proven experience in human resources and administration
  • Experience using accounting software or other systems
  • Proficient in computer skills, MS Office; knowledge of HRMS is a plus
  • Thorough knowledge of employment-related laws and regulations
  • Excellent verbal, analytical, organisational, and written skills including a basic working level of English
  • Willingness to work as part of a team, ability to follow direction
  • Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission, and values
  • Understanding of labour laws and disciplinary procedures
  • Excellent ICT skills including a good knowledge of MS Office
  • Attention to detail and the ability to produce timely and accurate financial information
  • Demonstrate flexibility in the face of change
  • Ability to manage multiple priorities without loss of composure
  • Determines the appropriate allocation of time
  • Demonstrate the ability to foresee problems and prevent them by taking action
  • Interact professionally with clients and colleagues
  • Properly responds to requests with accuracy and courtesy
  • Works as a competent member of the team, willingly providing back-up support for co-workers when required
  • Proficiency in using standard office equipment such as computers, fax, photocopier, scanner etc.
  • Proficiency in quickly adapting to new technology and easily acquiring new technical skills
  • Exhibit sound judgement and ability to make reasonable decisions in the absence of direction
  • Refer problems to the appropriate person when necessary
  • Works effectively without constant and direct supervision or guidance

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to:   https://selfhelpafrica.org/ie/careers-\apply/?jbcd=5001v000025Ast5%20-%20Human%20Resource%20and%20administration%20Officer%20(33052)

Deadline:  20 August. 2022.

__________________________________________


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