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Human Resource and Administration Manager

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Human Resource and Administration Manager at Medecins Sans Frontieres France
SUPERVISOR: MSF Program Officer
TASKS: Coordinate and supervise the administrative procedure related to employment contracts for MSF staff in the mission as well as coordinate and oversee procedures for employee payroll, monitoring and ensuring compliance with local labour law and following MSF standards
DURATION: 1 year with a possibility of extension
Job Summary
  • Coordinate and supervise the implementation of administrative procedures related to employment contracts of MSF staff in the mission, in particular everything related to the CV, cover letters, business certificates, diplomas, certificates of marital status, access cards to the attention health, vacation request forms, Certificates of residence … to comply with the legislation in force in the country.
  • Track administrative employment contracts, updating the existing database to comply with local labour regulations
  • Coordinate and supervise procedures for payroll, controlling the payment of overtime, holiday earrings, landslides, as well as developing leaves payroll and the closing monthly payroll to meet the legal requirements.
  • Prepare declarations form for monthly taxes and employee/employer social security contributions, creating a file containing all data to comply with legal regulations.
  • Check and follow up tax and labour regulations, providing support to the line manager in administrative matters under his responsibility, keeping him/her abreast of the employment and fiscal legislation in the country in order to ensure full compliance with local law and regulations across the mission.
  • Manage visas and airline tickets for international staff as well as keep track of their personal admin files (arrival and departure dates, paid holidays, passport, visa, plane tickets, mission order, etc.) to provide the documents necessary for the performance of their job and ensuring all admin procedures needed for entering and leaving the country.

Job Requirements:

  • Education:  Degree or master in Human Resource
  • Experience: at least 2 years of experience in similar position, experience with NGO is an asset.
  • Languages: Amharic and English compulsory, others  is an asset
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