HR Coordinator – Payroll & Benefits

Location: Addis Ababa

Employee Status: Permanent

ROLE PURPOSE:

The role holder is an HR professional responsible for managing the payroll process in save the Children Ethiopian Country Office. As a Payroll and Benefits focal, s/he will be responsible for ensuring compliance with the Save the Children’s policy and procedures with regard to new employee pension registration, benefit reimbursements, and separation of a staff member within the expected timeframe. S/he will also be expected to maintain accurate documentation on the area of responsibility.

SCOPE OF ROLE:

Reports to: HRIS and Benefits Manager

Staff directly reporting to this post: None

Dimensions: Save the Children works in all regions of Ethiopia with a current staff complement of approximately 1800 staff and current expenditure of approximately $90+ million each year

KEY AREAS OF ACCOUNTABILITY:

• The role holder is responsible for gathering and entry of all required payroll data to maintain payroll system up-to-date and accurate.
• Collaborates with Field Offices to ensure the integrity of the payroll data.
• Ensure compliance with all applicable laws and the Save the Children’ss policies and procedures.
• Timely resolve payroll issues and ensure strict compliance with SCI and regulatory standards.
• Ensure monthly payroll records/ information to the respective field offices
• Ensuring frequent and timely communication is maintained with all field offices
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Respond to any payroll-related questions or concerns employees might have.
• Provide support to HR and Finance payroll teams when requested.
• Ensure the supporting documents related with the payroll are collected from each office and documented.

Benefits Management

• Manage employment contract and letters incompliance with employment laws and relevant organization policies, Labour Law and minimum operating standard of the organization.
• Distribute contract related letters to concerning departments.
• Ensure that all new employees are registered with pension scheme and appropriate records are created or updated with the relevant authority
• Follows up and collect employee’s Pension ID card and distribute to employees
• Provide assistance to employees on all benefits including claims.
• Register education balance on the online tracker and verify to Finance for payment.
• Follow up and communicates annual leave planning and utilization on time.
• Ensure Save the Children’s exit procedures is adhered to during separation.
• Ensure all staff are provided with renewed ID cards.
• Lead the effort Reporting online systems activities and ensure engagement with employees.
• Administer and follow up employee’s attendances using Biometrics system.
• Transfer timesheet reports to Finance throughout the year ensuring by meeting deadlines.
• Support salary and benefit surveys as required.

Reporting

• Prepare and submit periodic reports to the concerned.
• Prepare reports of field visits conducted if any.

Other

• Design his/her annual objectives using Oracle and have quarterly performance review with his/her line manager.
• Provide ER, Payroll related trainings as required
• Recommend changes to existing payroll and benefit system and practices.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

REQUIRED QUALIFICATIONS & EXPERIENCE

• A minimum of first degree in a relevant field of studies and five years of relevant progressive experience, out of which two years in Payroll Processing position. Commitment to and understanding of Save the Children’s International aims, values and principles.
• Committed to HR professional ethics (such as confidentiality and integrity)
• Ability to carry out duties independently with minor supervision.
• Must be great multi-tasker who stay organized and manage the time and multiple priorities in order to succeed.
• Detail-oriented individual who think quantitatively, who can work well under pressure and be capable of meeting rapid, frequent deadlines.
• Strong communication (written and spoken) and strong interpersonal skills, with experience in managing multicultural teams, cultural awareness and ability to build relationships quickly with a wide variety of people across the organization.
• Customer orientated, flexible approach, solution focused and ability to work for quick delivery
• Knowledge on Pension Laws and relevant local laws

Desirable

• Excellent people skills and a high numerical aptitude.
• Possessing an accounting background.
• Demonstrating strong computer skills (MS-Excell & Agile HR payroll system).
• Demonstrating strong communication skills.
• A proactive individual with a ‘can-do’ attitude and customer-oriented mentality.
• Have problem solving skills, able to deal with disputes, grievances and staffing problems and able to deal with people who are upset or stressed and able to be patient, tactful, diplomatic and approachable
• Self-starter & enthusiastic team player
• Resourcefulness and creativity in the area of assignment

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobsearch.ftl

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.