The Finance and Administrative Officer is responsible for managing all general financial, administrative, and logistical tasks for the Water.org Ethiopia office. This includes activities such as managing accounts payable and receivable and accounting records, preparing financial reports required by Water.org and the Government of Ethiopia, managing the procurement process for office equipment and supplies, preparing office communications, maintaining relationships with office vendors, making travel arrangements for Water.org staff, scheduling appointments and receiving and hosting guests, and other tasks as assigned. To apply, email your cover letter and resume to email@example.com
The key areas of responsibility for this position include, but are not limited to the following. The Country Director retains the right to adapt, change, or reassign staff responsibilities based on the needs of the organization.
1Recordkeeping and Reporting – Record office expenditures, ensuring all proper back up documentation is maintained and assist with the preparation of Water.org, governmental and other official reporting as required. Key tasks include, but are not limited to:
a.Assist with the development of and ensure adherence to office financial policies and procedures.
b.Assist with the preparation of the office budget and maintain regular budget tracking.
c.Maintain accurate accounting of all office expenditures, and ensure proper back up documentation is maintained on file for all office transactions.
d.Maintain paper and electronic files of all important organizational documents.
e.Prepare all Water.org and governmental financial reports.
f.Maintain office petty cash.
g.Facilitate internal and external audits.50%
2Office Management – Manage overall office operations and administrative functions, including maintenance of office space, equipment, and supplies, inventory tracking, scheduling and hosting visitors, and maintenance of office files by ensuring all necessary resources are procured and maintained in accordance with the operational budget. Key tasks include, but are not limited to:
a.Manage and maintain office assets and inventory of office supplies.
b.Manage office computer resources and organize for repair and maintenance as needed.
c.Maintain relationships with vendors and service providers and negotiating favorable fees and terms.
d.Maintain office meeting and appointments schedule and serve as first point of contact for visitors.
3Logistical Support – Provide support to staff and guests by booking travel and hotel accommodations, arranging for transportation, and organizing all logistics for meetings, conferences and workshops. Key tasks include, but are not limited to:
a.Make flight, train, vehicle or other transportation arrangements for staff and visitors as need.
b.Make hotel bookings for staff and guests as needed.
c.Organize logistics for meetings, conferences, workshops, etc. as needed.10%
4Organizational Support – Participate in assisting with the development of new tools and processes, membership on cross-functional committees as requested, and/or participation at internal or external conferences or workshops. Key tasks include, but are not limited to:
a.Assist in the development of new tools, processes and/or procedures to gain efficiencies in the execution of work.
b.Participate in cross-functional committees and working groups to support the achievement of group goals.5%
•Customer Focus – Building strong customer relationships and delivering customer-centric solutions.
•Nimble Learning – Actively learning through experimentation when talking new problems, using both successes and failures as learning fodder.
•Drives Results – Consistently achieving results, even under tough circumstances.
•Collaborates – Building partnerships and working collaboratively with others to meet shared objectives.
•Self-development – Actively seeking new ways to grow and be challenged using other formal and informal development channels.
•Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
•Manages Ambiguity – Manages ambiguity by operating effectively, even when things are not certain or the way forward is not clear.
•Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
•Financial Stewardship – Demonstrates fiscally responsible decision making as applicable to one’s role.
•Bachelor’s Degree in related field (e.g. Accounting, Business Administration, or other related field)
•At least five years of relevant work experience in accounting, office management, and project financial management
•Experience reporting to and working with institutional donors in the international development arena, particularly with respect to microfinance and/or WASH
•Advanced knowledge of relevant computer software programs (e.g. Microsoft Office products, Peachtree, database software, etc.)
•Innovative mind-set oriented toward constructive problem-solving, proactive strategic development and thought leadership
•Excellent time management skills and proven ability to meet deadlines
•Strong desire to contribute to increased access to water and sanitation
•Excellent communication skills with fluency in Amharic and English required
•Willingness to travel up to 5% of time
•Must have Ethiopian citizenship or work permit
Water.org pays a fee which is competitive with similar positions in the international development sector and is based on education and experience.
To apply, email your cover letter and resume to firstname.lastname@example.org