Editorial and Desktop Publishing (EDP) Assistant Job at UNOPS

Editorial and Desktop Publishing (EDP) Assistant | UNOPS

Job categories Communications
Vacancy code VA/2017/B5308/13365
Department/office AFR, ETOH, Ethiopia
Duty station Addis Ababa, Ethiopia
Contract type Local ICA Support
Contract level LICA-4
Duration One Year
Application period 30-Oct-2017 to 05-Nov-2017
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background Information – Job-specific

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as UNECA, UNICEF, UNEP, WHO, UNHCR and WFP, and other international organizations. In 2014, the UNOPS Executive Director decided to establish the UNOPS Ethiopia Operational Hub (ETOH), which manages and coordinates the UNOPS activities in Ethiopia, Sudan and Djibouti.

UNOPS ETOH activities range from tailor-made administration, operations, human resources, and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply, and financial management. Under the general supervision of the Heads of the Language Units, and the direct supervision of the Editorial and Desktop Publishing Assistant (Supervisor), the Individual Contractor ensures effective delivery of desktop publishing in the Publications Section, ensuring timely, reliable, high quality, accuracy and consistency of work.  He/she works in close collaboration with the Publications Teams, ensuring successful delivery and completion of day-to-day office functions.

Functional Responsibilities

The Editorial and Desktop Publishing (EDP) Assistant, under an Individual Contractor Agreement, will be working in the Publications Section located in the Public Information and Knowledge Management Division.  Under the general supervision of the Heads of the Language Units, and the direct supervision of the Editorial and Desktop Publishing Assistant (Supervisor), the Individual Contractor is responsible for the following duties:

  • Taking direct dictation from French or English translators and revisers of reports, publications, etc.;
  • Inserting manuscripts revisions and corrections into the French/English translation and edited documents;
  • Finalizing of documents;
  • Produces camera-ready documents for reproduction using desktop publishing layout; this includes data input from audio or live dictation. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
  • Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications.
  • Stays available for overtime and on-call assignments, depending on the needs of the service.
  • Performs other related work as required

Ultimate result of service

  • Taking direct dictation from French or English translators and revisers of reports, publications, etc.
  • Inserting manuscripts revisions and corrections into the French/English translation and edited documents;
  • finalizing documents.

Education

High school diploma or equivalent is mandatory. University Degree is an advantage.

Experience

Four years Experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is mandatory.Use of general office automation packages such as MS Office (required).

Experience of Documents, Conferences and Production Management System (DCPMS) is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and French are required. Knowledge of another official United Nations language is an advantage.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to perform a broad range of specialized activities related to desktop publishing.
  • Conversant in Microsoft Office

Self-Management

  • Ability to adhere to work assignments and meet designated deadlines.
  • Focuses on result for the client and responds positively to feedback
  • Remains calm, in control and good humored even under pressure

Contract type, level and duration

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.


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