Data Entry Clerk Job at CARE Ethiopia

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

Data Entry Clerk 

 CARE Ethiopia’s mission is to work with the poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia.

Date: July 3, 2018

Vacancy No. 059/18

Salary= USD 330

No of posts= 1 (one)

Duty Base= Addis Ababa

Terms of Contract= Temporary for six months

Deadline for application: 10 days from the date of Advertisement

Objective: The purpose of Data Entry Clerk is to keep complete, comprehensive and up-to-date records of CARE Ethiopia’s vendors in the database.  S/he is responsible to check accuracy of a data and enter the data into online system.  S/he ensures that data is entered in line with CARE International Procurement Policy.  S/he works closely with Field Offices and Units on data and record management.

Responsibilities

 

 Data Management

  • Enters a new vendor set up data online using Oracle PeopleSoft application.
  • Enters complete information into the PeopleSoft system and upload required documents on the system.
  • Ensures “semi-annual vendor list checking” is done in collaboration with Shared Service Center.
  • Ensures that no vendor duplication in terms of address, short name and single vendor with multiple vendor ID.
  • Provides necessary support to Procurement Officers to ensure that the data is complete and entered into the database.

Filing and Documentation

  • Collects approved vendor setup form.
  • Produces or archives Bridger Insight report.
  • Collects all supporting documents (TIN, VAT Certificate, Business license, etc) and also any other related contractual agreements.
  • Ensures consistency and completeness of vendor setup data all the time.

 Reporting and Documentation


  • Prepares quarterly report on Approved Vendor List (AVL) to be reviewed by Field Office Admin Coordinator.
  • Collects the Approved Vendor List & Required Vendor List from HO & FOs, review the entire list, compile & get approval from the Country Director.
  • Ensures to get all approved Vendor List & Required Vendor List of the CO as of June 3

  Qualifications (Know How)

A)    Education/training

Required: College Diploma in Business Administration & Information System/BAIS/, Management Information System, Accounting or IT.

Desired: BA degree in Business Administration & Information System/BAIS/, Management Information System, Accounting or IT.

B)     Experience

Required: 2-4 years of previous experience in a similar field. NGO experience is desired

C)    Technical Skills

Required:

  •  Good communication and presentation skills.
  •  Well organized and ability to act in a professional and ethical manner.
  •  Good skills in computer applications and PeopleSoft.
  •  Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS and participatory approach.

Desired:


  • Knowledge of PeopleSoft software.

D) Competencies

Respect, accountability, courage, excellence, analytical ability, adaptability, collaboration, information monitoring, stress tolerance, planning and organizing, coaching and interpersonal skill.

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