Job purpose:

Responsible for preparing, examining, analyzing, revising and reporting contracts that involve the purchase of goods or services such as equipment, materials, supplies, or products.

Key Accountabilities

• Work with different levels of personnel within the organization to analyze and solidify an overall contract strategy
• Coordinate actions with internal procurement and legal teams 
• Upload all contracts on Zycus or share point
• Report status of current contract processes to management
• Resolve any existing contract conflicts
• Create language standards and rules for existing and new contracts
• Serve as a liaison between internal and external parties during contract development and negotiation stages
• Follow up to guarantee contractual payments have been made
• Analyze potential risks that contract changes may pose to the organization
• Advises user departments of contractual rights and obligations
• Ensure that contract is in compliance with legal requirements, user specifications and government regulations
• Prepare contract status report notices (alert) for amendment, facilitate contract extension, termination of contract and monitor contractor performance according to terms and conditions, the reporting and status of contractor and user deliverables
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules and maintain detailed and organized files
• Prepare and disseminate information to appropriate user regarding contract status from uploading of contracts on contracts management system
• Analyze potential risks that contract changes may pose to the organization and Perform closing activities as needed

Shall follow and implement the brewery’s management systems rules, regulations and requirements on quality, food safety, environmental and occupational health& safety

Minimum qualification required

Education

• BA degree in Purchasing, Supply management or Law
• Awareness on Food Safety is an advantage

Experience

• 4 – 5 years relevant experience on supply side (Purchasing) in or finance administration
• Experience on contracts management is an advantage