Consular Assistant Job at US Embassy Ethiopia
Consular Assistant Job at US Embassy Addis Ababa, Ethiopia. The U.S. Mission in Addis Ababa, Ethiopia is seeking eligible and qualified applicants for the position of Consular Assistant (IV).
U.S. Mission Addis Ababa, Ethiopia
Announcement Number: Addis Ababa-2018-026
Position Title: Consular Assistant (IV)
Opening Period: June 7, 2018 – June 20, 2018
Series/Grade: LE-1405, FSN- 07
Salary: (USD) 10,721 – (USD) 19,301 per year
For More Info: Human Resources Office: (POC-Fitsume Letta)
E-mail Address: HROaddisababa@state.gov
Phone: +251-11-130-60-00 Ext: 6383
Who May Apply: All Interested Applicants /All Sources
Security Clearance Required: Local Security Certification or Public Trust Security Clearance will be required if offered the job. No security clearance information is necessary at the time of application.
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. (https://careers.state.gov/downloads/files/eight-qualities-of-overseas-employees)
Summary: The U.S. Mission in Addis Ababa, Ethiopia is seeking eligible and qualified applicants for the position of Consular Assistant (IV).
Work schedule: Full Time (40 hours per week)
Start date: The candidates must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No Supervisory Duties
Duties: The Incumbent facilitates daily visa processing for Immigrant, Diversity and Adoption cases. Reviews consular applications according to applicable immigration laws and Department of State and Department of Homeland Security regulations, ensuring that they are complete and accurate. Screens cases for fraud indicators and advises adjudicating officers. Advises the unit supervisor about daily/weekly/monthly priorities, case processing capacity of the unit and resource requirements. Serves as a subject matter expert on procedures and provides guidance to Consular Support Unit staff and other members of the staff on case work. Prepares periodic reports used to develop the annual Consular Package report. Transfers files both physically and electronically to and from other posts. Incumbent translates or interpret for consular officers at the time of interview. The Incumbent is directly supervised by the unit supervisor (IV Unit Team Lead).
Qualifications and Evaluations
Education: Completion of high school education is required.
Prior Work Experience: Two years of progressively responsible experience in administration, providing government services or para-professional work is required.
Post Entry Training: Training will be provided once the Incumbent begins work and includes:
(1) the online Consular Correspondence Course; PC104 – Special Consular Services for Locally Employed Staff ( 5hrs); PC103 – Citizenship and Passport Services for Locally Employed Staff (10hrs.); PC102 – Non Immigrant visa for LE Staff ( 6hrs); PC120 – Consular Task Force Basics ( 1hr); PA459 – Protecting Personally Identifiable Information (2hrs); PC441 – Passport Data Security Awareness (1hr)
(2) How to use consular equipment (computers, visa printers, scanners, visa legend machines and microphone system) (1hr)
(3) Understanding and using the various consular databases and visa processing systems (1hr)
(4) Mastering the Department’s consular filing and records disposition requirements (1hr)
(5) Familiarity with Department and USCIS law, regulations and procedures (3 hrs)
(6) Understanding and implementing consular-specific security procedures (1hr)
JOB KNOWLEDGE: Must have detailed knowledge of the work procedures and guidelines of the consular section, as well as the section’s goals and objectives as defined by the Consular Chief. Must know and be able to explain US immigration law, USCIS regulations and policies, Department of State consular regulations and policies, and Embassy consular policies and practices to all consular clients. Must know Ethiopian civil law as it applies to identity and relationships. Must know some local and overseas offices regulations and procedures.
LANGUAGE: English and Amharic Level 4 (fluent) reading/writing/speaking is required. (English Language proficiency will be tested.)
SKILLS AND ABILITIES:
Incumbent must be able to operate IT and consular equipment and use consular automated systems. This includes basic knowledge of word processing and Excel and Access databases. Must be able to use basic consular equipment such as PCs, visa printers, photo and document scanners, wet and dry seals, and the microphone system. Incumbent also uses copiers, a shredder, fax machines and telephone equipment. Basic typing skill is required
Must be able to apply USG and Ethiopian Law, regulations and policies to a wide variety of applications for immigration benefits. Must be able to listen effectively and advise consular clients on how best to reach their goals. Must be patient with both clients and adjudicators. Must be able to work steadily in a difficult environment and under considerable pressure from highly emotional clients. Must be able to act in an ethical manner and be confident when dealing with clients. Must be flexible and able to work with all colleagues.
QUALIFICATIONS: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
If an applicant with a disability needs assistance with the application and/or hiring process, including any applicable tests or interview, please contact:
BENEFITS: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Addis Ababa/Ethiopia may receive a compensation package that could include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va
Driver Job at USAID / US Embassy Ethiopia. USAID is looking for eligible and qualified applicants for a Driver open position.
- GENERAL INFORMATION
- SOLICITATION NO.: 72066318R10013
- ISSUANCE DATE: May 31, 2018
- CLOSING DATE/TIME
FOR RECEIPT OF APPLICATIONS: June 15, 2018 before and/or on 5:00
PM (Close of Business)
- POSITION TITLE: Driver
- MARKET VALUE: FSN-4, $8,184 – $14,724 per annum
In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/ Ethiopia. Final compensation will be negotiated within the listed market value.
- PERIOD OF PERFORMANCE: 5 Years. The services provided under this
contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to the availability of funds.
- PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa
- SECURITY LEVEL REQUIRED: RSO Certification
- BASIC FUNCTIONS:
The Chauffeur reports to the Mission Director and provides reliable and safe driving services to the Mission Director in Addis Ababa and other parts of the country ensuring highest level of courtesy, sense of responsibility and good knowledge of security issues.
- STATEMENT OF DUTIES:
Provides reliable and safe driving services by driving the USAID vehicles for the transport of the Mission Director within the local environs and field trips; delivers and collects of mails, invitations, documents and other items to high level officials of Donor Group and Ethiopian Government offices for the Director; provides VIP transportation service to high level USAID officials from USAID/Washington and other oversea USAID/Missions when in Ethiopia. Assists motor pool section when not needed by the Director’s office, 55%
Maintains accurate, up-to-date records on trip sheets by legibly recording in English the travel times, mileage and destinations; perform daily pre-trip vehicle inspection of the assigned vehicle as per the preventive maintenance check list specified on the trip ticket. Ensure that all immediate actions required are taken place up on involvement in accidents. 15%
Ensures the assigned vehicle is in good operating condition by performing minor maintenance tasks when necessary; ensuring that periodic scheduled vehicle maintenance is completed and reported; ensure that timely repairs, timely changes of oil, check of tires, brakes and fueling the vehicle(s) among others are carried out; keep the assigned vehicles(s) clean inside and outside. 15%
Ensure availability of all the required documents/items including trip tickets, office telephone directory, accident report form and field trip expendable and non-expendable items. Holds fuel coupons and cash for fueling purpose while going to field trips. 15%
Supervisory relationship: The incumbent works under the direct supervision of Mission Director
Supervisory Controls: The position doesn’t involve supervising others.
- AREA OF CONSIDERATION: Cooperating Country Nationals (CCNs) applicants. Cooperating country national means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
- PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
- POINT OF CONTACT: email@example.com; Fekadu Tamirate at Ftamirate@usaid.gov.
- MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
- Education: Completion of secondary school is required.
- Prior Work Experience: One to one and half years of Chauffeur experience is required, of which at least one year service must be with a US. Government agency. Safe driving record; knowledge of driving rules and regulations; basic skills in minor vehicle repair.
- Post Entry Training: Regulations regarding care and use of U.S. Government vehicles mobile radio operation training.
- Language Proficiency: Level III English ability (good working knowledge) and level IV national language ability (fluent) in speaking and writing are required.
- Job Knowledge: The incumbent must have a knowledge in local traffic laws, and locations of where ministries, donors and various officials residences. A good working knowledge of Addis Ababa landmarks and Ethiopian history is desired.
- Skills and Abilities: The incumbent must possess a valid third class Ethiopian driver’s license and substantial defensive driving skill. The incumbent must have an ability to deal with high level officials in relaxed and competent manner. The incumbent must have an ability to communicate effectively verbally.
- EVALUATION AND SELECTION PROCESS
Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated.
To ensure consideration of applications for the intended position, Applicants must prominently reference the Solicitation number and signed in the application form before submission.
Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the hiring office for further consideration and screening. Final selection of candidates will be made and those selected will be invited to an interview in order to select the best-qualified candidate.
The USAID Mission assumes no liability for the loss or mishandling of applications. For additional information about the position and/or the selection process, please contact the Human Resources Office at 011 130 6002 ext. 6031, 6035 or 6043.