C1 Assistant Programme Officer
Job Overview
Foreign, Commonwealth & Development Office is looking for qualified applicants for the following open position.
Job Title:
C1 Assistant Programme Officer
Job Overview
Salary :- 20,933 Birr monthly
Job Requirement
- Some experience in relevant field
- Excellent written and verbal English communication skills
Core Behaviors that need to be evidenced in the Application Form
- Seeing the Big Picture
- Delivering at Pace
- Working Together
Job Description
Economic Development Team
1. Provide Programme management Support to Economic Development team (20%):
• Support the Programme Team by liaising with HQ functional Departments (Accounts
team in the UK, Procurement Department, etc)
• Ensure new projects are set up and existing Project are managed on the system
including uploading reviews and ensure compliance with Smart Rules
• Contribute to managing contracts in a timely and effective manner
• Enter key docs and information into FCDO’s reporting systems
• Attend meetings related to programmes in EcDev, support in leading and report
against them
• Ensure required documents are provided on time for setting up of management
information on the applicable system.
• Support the Programme Team during annual review processes including providing
logistical support for 10%ers and other visitors
OFFICIAL
• Ensure that all reports are received from project implementers / partners on a
timely basis.
2. Provide Administrative Support to Economic Development team (20%):
• Help in organising visits/meeting/trainings/workshops (handling logistics, sending
out invitations and appointments, room booking, organising refreshments).
• Facilitate travel and flight arrangements for field trip as required
• Facilitate visa approvals and prepare business introduction letters for
experts/visitors/
• Provide administrative support to the Programme Team.
• Take note for programme meetings as required.
• Ensure that all programme events, consultants visits are on the calendar.
• Provide ad hoc support to the team as required.
3. Provide financial management support to Economic Development team (10%):
• Keeping up-to-date records of all financial expenditure for the Ethiopia Programme.
• Ensuring Payment Authorisation Form have been appropriately completed.
• Maintain a list of all payments against each project.
• Follow up on any outstanding invoices.
• Maintain the Programme Spreadsheet and provide information to the Programme
Team for financial returns.
• Make consultancy payments within the deadline.
• Ensure all disputed invoices are recorded.
• Follow up on suspense amounts and provide update on progress.
• Provide Support every month on forecasting and ensuring financial information is
updated on the system
• Ensure Payments are made within 5 days and programme forecasting are spent
within 5% variance every month
• Efficient use of Vault
• Ensure Audited reports are delivered timely and recorded on the system
• Ensure VfM and other FCDO procedures are followed when processing payments
Governance Team
Main Tasks: The jobholder will be required to support programme administration to a
selected team’s projects and advisers within FCDO Ethiopia Governance team.
4. Provide Financial Management Support (20%):
• Ensuring Payment Authorisation Form have been appropriately completed.
• Follow up on any outstanding invoices for programme.
• Amend PO’s monthly to match monthly invoicing as required.
OFFICIAL
• Support in maintaining the Programme Spreadsheet and provide information to the
Programme Team for financial returns.
• Follow up on suspense amounts and provide update on progress.
• Support in responding to quires/corporate response on financial management.
5. Provide Programme Management Support (20%):
• Provide support in following up & updating the respective programme quarterly
delivery plans
• Drafting project documentation e.g. completing the information on the Project
Header Sheet and Authority to Engage Form for employing Consultants.
• Support the Programme Team by liaising with HQ functional Departments (Accounts
team in the UK, Procurement Department, etc)
• Ensure required documents are provided on time for setting up of management
information on ARIES.
• Ensure all necessary information relating to Programme Management are promptly
Vaulted.
• Provide support to specific tasks to PO’s, DPM and Team Leader/Adviser
Provide Administrative Support (10%)
• Facilitating VISA, accommodation, transport, field visit, meetings
• Facilitate in arranging inductions, security briefing for visitors for 10%ers
• Provide support on document publications (AR’s, Logframes, PCR’s …)
• Take note of the entire programme meeting.
• Ensure that all programme events, consultants visits are on the calendar.
• Provide ad hoc support to the team as required.
• Assist on logistics/virtual meeting for GT away days
• Update GT leave tracker (annual leave and official travels are recorded) and followup it is updated frequently
How to Apply
The candidate must complete and send the application form to AfricaHRHubApplication3@ FCDO.gov.uk with a copy of their most recent CV. The subject line MUST read ‘ETH1803’.
Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is Midnight on 15 November 2020. If no response has been received after 2 weeks from the closing date, consider the application as unsuccessful.
FCDO is committed to equal opportunities in its staffing policy and does not
discriminate on the grounds of race, gender, age, religion, sexual orientation or
disability. Selection will be on merit.
For Further Information visit: Advert assistant programme officer
Deadline : Nov 15, 2020
