Administrative Officer, Addis Ababa, Ethiopia

The International Livestock Research Institute (ILRI) seeks to recruit an Administrative Officer who will support the ILRI Ethiopia Head of Administration in the day-to-day management of all administrative services that support ILRI’s activities and operations in Ethiopia.

  • The administrative units under ILRI Ethiopia administration include Finance, People & Organizational Development, Supply Chain, Information, Communication Technology, Engineering & Facility Management, Housing, Catering & Conferencing, National Liaison & Protocol and Security.
  • She/he will provide analytical support to the ILRI Ethiopia Head of Administration.

General

ILRI works with partners worldwide to enhance the roles that livestock play in food security and poverty alleviation, principally in Africa and Asia. The outcomes of these research partnerships help people in developing countries keep their farm animals alive and productive, increase and sustain their livestock and farm productivity, find profitable markets for their animal products, and reduce the risk of livestock-related diseases.

A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa (Mali, Mozambique and Nigeria) and in South Asia (India and Sri Lanka), Southeast Asia (Laos, Thailand and Vietnam) and East Asia (China). www.ilri.org.

Main duties and Responsibilities

  • Define, collect, analyse, report and follow-up on dashboard indicators for all administrative units;
  • Support administrative unit heads in facilitating the improvement of administrative systems;
    • Observe, document and review current work flows including baseline data
    • Collect feedback from stakeholders including service providers and users
    • Facilitate design of new work flows
    • Develop implementation plan
    • Monitor implementation of plans and measure effectiveness
  • Project manage or provide project management support to specific initiatives/projects by planning and managing/ monitoring schedule, cost and quality;
  • Troubleshoot and resolve day-to-day matters through to completion.
  • Listen to feedback from stakeholders and follow-up on their issues;
  • Review and strengthen control systems;
  • Provide substantive assistance in planning, budgeting, budget monitoring financial analysis and reporting;
  • Support long-term facility management planning;
  • Provide financial analysis on the performance of administrative units including business units;
  • Represent head of administration in meetings when assigned;
  • Help to manage e-mail for Head of Administration by monitoring, prioritizing and responding to select emails;
  • Provide routine administrative assistance such as drafting and/or reviewing correspondence, coordinating meetings, managing calendar, setting meeting objectives and agenda,
  • taking notes,
  • supporting the needs of visitors, filing key documents; ordering procurements and reviewing checks to be signed;
  • Other duties as assigned.

Minimum Requirement

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Education

  • Bachelors degree in Management, Business Administration or related subject (MBA preferred)

Experience

  • Five-years’ experience for bachelor degree holder or two-years’ for MBA holder
  • Experience in one or more of the following disciplines highly desired: project management, business management, systems improvement, budget management, financial analysis, control systems, facility management

Personal attributes/Core competencies

  • Integrity
  • Attention to detail
  • Planning and organizing
  • Management control
  • Judgment
  • Problem analysis, numerical analysis, and commercial awareness
  • Communication skill (oral, written and listening skill)
  • Interpersonal sensitivity
  • Teamwork
  • Initiative
  • Drive and Commitment
  • Customer Service
  • Duty Station: Addis Ababa, Ethiopia.

Job level:

  • 2C.

Monthly Base Salary: Birr 16,619 (Negotiable depending on experience, skill and salary history of the candidate)

Terms of appointment

  • This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.

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