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Awards Management Coordinator – Save the Children Ethiopia

Job Overview

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Save the Children Ethiopia is looking for qualified applicants for the following open position.

Job Title:  

Awards Management Coordinator

Job Overview:                             

Job Type: Full Time

Salary: Company’s Scale

Place of Work: Addis Ababa ,Ethiopia.

Job Position:                                

Awards Management Coordinator

Duties:

  • Continuous improvement of the Awards management systems, ensuring that they are consistent with global Save the Children procedures in country office.
  • Ensure all award cycle processes (opportunity identification to award closeout) are followed through workflows on the award management systems (AMS). That all relevant documentation is uploaded in the system and up-to-date.
  • Ensure Fund Summaries for Awards are activated in a timely and accurate manner, alert Sr. Awards Manager for any problems/issues.
  • Conduct kick off meetings promptly for all new awards and that proper coding structure and budgets are communicated to budget holders, finance; any training they need is provided in a timely manner.
  • Coordinate budget realignments, cost and no-cost extension requests going to member office in a timely manner.
  • Ensure all requests for information from members are responded to in a timely and complete manner
  • Conduct monthly BvA (Budget verses Actual) meeting minutes are shared with Budget Holders and action points followed up
  • Participate on the AIR meeting and follow up meeting actions are addressed by different functions
  • Prepare the Consortium implementation agreements between the lead member and each of the other members ensuring there is clarity on roles and responsibilities before start of implementation.
  • Ensure the system for programme-wide income and debt tracking is working and lead in chasing income from donors in liaison with Finance and ensure member is informed of any receipts promptly.
  • Ensure that any losses of GIK are fully documented and written off only is appropriately authorised.
  • Identify gaps/challenges on the Award implementation and escalate in due time and also propose solution to overcome the challenge faced.
  • Do monitoring visit to field offices as necessary and provide grant related supports.
  • Ensure before agreements are signed sufficient reporting timelines considering SCI hard close dates and internal review are indicated on all agreements
  • Ensure all grant report timelines are agreed within functions and appropriate review and signoff done by PDQ before reports are shared to member/donor
  • On any identify report delay or compromised quality escalate on due time and propose way of improvement on the qualities
  • Ensure agreed internal reporting timelines are uploaded on internal report reminder digital system & regularly updated
  • Provide other ad-hoc information and reports as required by the Sr. Awards Manager.
  • Ensure before sub agreements are signed partner organizations are vetted & partner assessment are done
  • Ensure for all Sub Award agreement are prepared as per SCI standard sub agreement templates
  • Base on the assessment out comes work with partnership unit on capacity building activities to the sub partner organizations
  • Ensure sub grantee organization are well aware of SCI & donor compliance and are properly followed on the course of implementation
  •  Work with relevant functions to conduct monitoring visit plan and ensure regular monitoring of sub partner organizations are done and monitoring minutes are well captured and followed up
  • Liase with the Sr. Awards Manager while communicating with donor/member as necessary, on matters directly pertaining to contract and sub-award management ensuring member office is kept informed.
  • Ensure Sub Award taps on AMS are up-to-date and all agreements, amendments, reports and communication are uploaded.

Job Requirement:                       

Qualification:

Education: 

  • Bachelor Degree/Masters from recognized University in Accounting, Finance or Management.

Experience:

  • 5 years’ experience directly related to award management.

Skills:

  • Other Requirements Knowledge of local laws of the country
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Fluency in English, both verbal and written, preferred
  • Commitment to Save the Children values
  • Knowledge of and familiarity with all major donor rules and regulations.

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to:

Click Here

Deadline:  09, April , 2023.

_______________________________________

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