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Project Assistant – UNIDO

Job Overview

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UNIDO is looking for qualified applicants for the following open positions.

Job Title:   

Project Assistant

Job Overview:       

Job Type: Full Time

Salary: Company’s Scale

Place of Work: Addis Ababa, Ethiopia.

Job Position:        

Project Assistant

Duties:

  • Under the supervision of the Project Manager, the Administrative Assistant provides support in the development and administration of technical cooperation programmes and projects as well as secretarial and administrative support and is responsible for the following key functions:
  • Screen incoming mail and draft replies for supervisor’s signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisor(s); keep track of pending matters, follow up with other offices on deadlines;
  • Screen phone calls and visitors. Respond to moderately complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling;
  • Draft routine correspondence (both on TC-related and administrative matters); and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual;
  • Assist in or monitor exercises related to TC projects (e.g.: budget revisions, obligation reviews, re-phasing, extension or completion of projects, issuance of new project allotment documents/due sub-allotments, TC allocations and monitoring related exercises). Interpret or consult to clarify the application of new financial procedures, TC guidelines and other instructions. Keep track of project budget expenditures; assist in budget revisions; complete justification for budget revisions; provide information on the project, draw the supervisor’s attention to problems encountered. Retrieve information on TC projects from the SAP PPM module that has been designed to support results-based management;
  • Assist in the preparation of papers and presentations by extracting/summarizing statistics and other related information; compile and organize information and reference materials from various sources for reports, meetings, etc.;
  • Using SAP, initiate and follow up on actions related to recruitment of experts, training and study tours, purchasing equipment, travel authorizations requests/claims and deal with all related inquiries;
  • Perform general administrative tasks like arrangements for meetings and other events, reservations, budget follow-up, and research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.;
  • Maintain files (both paper and electronic) and databases related to work;
  • Perform any other related duties as assigned.

Job Requirement:    

Qualification:

Education: 

  • Completed higher secondary education (high school diploma, A-level or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent is desirable.

Experience:

  • A minimum of six (6) years of experience in office administration, or the related fields of the post, is required.
  • Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
  • Experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is required.
  • Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
  • Experience with SAP or similar ERP software is desirable.

Skills:

  • Good knowledge of the area and context in Jijiga
  • Very good communication, negotiation and presentation skills
  • Good cultural awareness and sensitivity
  • Knowledge of local languages is an added advantage
  • Experience in organizational representation, coordination and liaison
  • Experience in dealing with institutional actors and government authorities
  • Technical expertise in security management required
  • Report writing and computer skills (Word, Excel, PowerPoint, etc.).

                                                How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to:

https://careers.unido.org/job/Addis-Ababa-Project-Assistant/849387255/

Deadline: 06, December, 2022.

__________________________________________

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