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Procurement Associate – UNICEF

Job Overview

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UNICEF is looking for qualified applicants for the following open positions.

Job Title:       

Procurement Associate

Job Overview:

Job Type: Full Time

Salary: Company’s Scale.

Place of Work: Addis Ababa, Ethiopia.

Job Position:        

1.Procurement Associate

Responsibilities:

  • Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.
  • Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Take into account opportunities to strengthen sustainability of supply chains.
  • Ensure establishment of Long Term Arrangements (LTAs) and act on specific procurement requisitions as might be required. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor. Organize bid openings, and conduct technical and financial analysis of offers as might be required. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
  • Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
  • Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
  • Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.
  • Undertakes local procurement in accordance with competitive bidding process to enable the organization gain optimum value for expended funds, while ensuring that all UNICEF Financial Rules and Regulations on issuance of bids and LPOs are fulfilled.
  • Assists in conducting regular market research to up-date data base of reliable suppliers and alternate sources of supplies for all ranges of commodities utilized by the organization.
  • Follow-up with suppliers to ensure timely delivery of goods and services to recipients, and prompt payments to suppliers.
  • Verifies invoices ensuring that quantities, prices and conditions on supplies invoiced, are in accordance with the Local Purchase Orders.
  • Prepares correspondence on supply matters and on queries from Supply Division, NYHQ and other Field Offices.
  • Regularly up-dates bid file, local procurement SRQ files and LPO Chrono file.
  • Prepares proposals and recommendations for CRC consideration, where purchase value exceeds US $100,000 per transaction.
  • Gives input to monthly report on procurement status, for the benefit of Programme Sections, Technical Clusters and Management.
  • Performs any other duties specified by the supervisor.

Job Requirement:    

Qualification:

Education: 

  • Completion of secondary education preferably supplemented by technical or university courses in Business Studies/Commerce or equivalent qualifications.

Experience:     

  • A minimum of 6 [Six] years of relevant professional experience in progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required, with at least 3 years in large organizations.
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Familiarity with UNICEF, UN supply procedures and systems is an asset.
  • Fluency in English local language of the duty station required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Application to:

https://jobs.unicef.org/en-us/job/554842/procurement-associate-ft-gs6-addis-ababa-ethiopia-46930

Deadline: 18, September, 2022.

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