26 May 2016

Contract Logistics & Administrative Officer, Ethiopia

Norwegian Refugee Council – Posted by AddisJobs Addis Ababa, Oromia, Ethiopia


Job Description

The following organization or company is actively looking for qualified applicants to open vacancies or Jobs in Ethiopia.

Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia the Logistics & Admin. Officer is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.

Generic Responsibilities

  • Ensure adherence with NRC policies, tools, handbooks and guidelines;
  • Implement delegated CC project portfolio according to plan of action;
  • Prepare and develop status reports as required by management;
  • Ensure proper filing of documents;
  • Promote and share ideas for technical improvement;
  • Coordinate with relevant partners/ Sector;
  • Ensure that procurement, development and distribution of materials and equipment are timely and according to procedures;
  • Train and develop team;
  • Prepare periodic progress reports and other documents as required;
  • Investigate and facilitate introduction of new technology, methods and approaches in order to improve the quality of service delivery;

Job description

Specific Responsibilities

Procurement


  • Ensure all NRC procurements are completed according to procedures at all times and within the minimum timeframes stipulated for each of the procurements;
  • Ensure all NRC procurement processes are done according to the correct policies, procedures, SOPs and lead-times at all time;
  • Identify potential, credible and competent vendors for NRC to deal with and do town run for quick procurements and coordinate NRC procurement functions with vendors and contractors;
  • Keep proper record of invoice receipts, requisitions, purchase order forms, waybills, and all other documents.

Fleet Management

  • Ensure maximum fleet efficiency and effectiveness through planned resources allocation and maintenance in accordance to NRC transport guidelines and manufactures recommendations;
  • Ensure that all NRC transport is handled within the NRC policies, and that a monthly vehicle pool report is produced, with full analysis of fuel consumption and maintenance issues to manage the fleet in the most cost effective way;
  • Ensure maximum availability and implementation control mechanisms for all logistical assets (generators, vehicles).

Warehousing and Asset Management

  • Ensure that all items moving through stores are handled in accordance with NRC policies and procedures, in a timely and efficient manner;
  • Ensure Establishment, operation and control of warehouse management and stock inventory in accordance to NRC warehouse guidelines.
  • Personnel:
  • Line manage logistics Assistant and ensure a motivated, dynamic, result focused team, with clear roles and responsibilities, by providing support, direction and clear decision making on all logistics issues;
  • Carry performance management of the logistics team give constructive feedback for improvement

Provide general administrative support to the Area Manager and staff team;Administration

  • Be responsible for incoming and outgoing telephone calls and emails;
  • Assess and prepare requests for consumables, sanitary items, stationeries, furniture’s office utilization etc;
  • Manage office equipment and infrastructure to ensure a well-running office;
  • Keep record of all stationeries/stocks used in the office and produce monthly stock reports;
  • Responsible for the overall running of the Admin.

Operation

  • Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants;
  • Conduct procurement of stationery for staff and meetings/workshops and assets of the offices;
  • Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations;
  • Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor;
  • Update the filling system and manage filing the office documents for both hard and electronic copies…

Qualifications

  • Education and relevant Experience
  • Degree in Logistics and Procurement Management/Business Administration or equivalent
  • At least three years’ experience as a logistics and Admin. officer with an INGO

Education field

  • Logistics

Education level

  • College / University, Bachelor’s degree

Personal qualities

  • Context/ Specific skills, Knowledge and Experience:
  • Ability to use computer packages – Word, Excel and Power point, email and Internet and to be able to type at a fast and accurate speed. Knowledge of use of databases;
  • Good organizational skills, including, ability to work to deadlines, priorities, pay attention to detail and good numeracy skills;
  • Ability to work in a team, adaptable and Flexible;
  • Documented results related to the position’s responsibilities;
  • Excellent written and oral communication skills, in English;
  • Able to drive with a Valid 3rd grade driving license minimum;
  • Complete adherence to all NRC policies and procedures in all areas of logistics, ensuring transparent, well documented, and accurate reporting at all times, with solutions provided to issues as they arise
  • Procurement timeframes in all cases are met
  • Quality procurement and value for money ensured
  • All logistics dealings are in line with government regulations
  • Good relationships with project staff and external parties, through clear communication and supportive problem solving
  • Behavioral competencies
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect
  • Handling insecure environment

Language

  • English

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See How To Apply Below


When you apply please notify you found this job on AddisJobs.net

We offer

  • Commencement: ASAP, shortlisting and Interviews will continue as applications are received
  • Contract period: 7 months
  • Salary/benefits: According to NRC’s general directions
  • Duty station: NRC Ethiopia Shire

How to Apply

Inetersted applicants should submit their CV on below link Closing date: Sunday, 5 June 2016 Click here to Apply for this Job
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Job Categories: Non-Profit & Social Work and Transportation. Job Types: Contract. Job Tags: Addis Ababa Jobs, Job in Ethiopia, JObs in Addis Ababa, jobs in ethiopia, ngo jobs, Norwegian Refugee Council, and Vacancy in Ethiopia.

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